Tips for setting up a home office: How to create the perfect workspace
By Rachel · 5 min read
Automatically translated from German. · Read original
Tips on setting up a home office will help you create an ergonomic and productive workspace at home. With the right furniture, technology and accessories, you’ll work more efficiently and in a healthier way.
Key facts at a glance
- In 2023, 23.5 per cent of the working population worked from home (Federal Statistical Office)
- 34.1 per cent of service sector employees work from home regularly (ifo Institute)
- Ergo: Height-adjustable desk from €260, monitor from €100
- Essential equipment: monitor, ergonomic chair, stable Wi-Fi, noise-cancelling headphones
- Employers usually cover the costs of home office equipment
Why good home office equipment is important
The use of home offices remains high following the COVID-19 pandemic. According to the Federal Statistical Office, 23.5 per cent of the working population worked partly or entirely from home in 2023. The trend is particularly strong in the service sector: the ifo Institute found that 34.1 per cent of employees in this sector regularly work from home.
Professional equipment not only boosts productivity but also protects your health. Studies show that ergonomic workstations reduce back and neck pain. Alternating between sitting and standing improves blood circulation and can enhance concentration.
Basic technical equipment for the home office
The most important technical components include a reliable computer or laptop, a second screen, a stable internet connection and a webcam for video conferences. According to t-online, experts recommend an additional monitor with a blue light filter to reduce eye strain.
The following devices are suitable for everyday use:
- Laptop or desktop PC: Lightweight models with long battery life are well suited to mobile working.
- Second monitor: More space for running multiple applications and video calls.
- Webcam: Professional image quality for online meetings.
- External microphone and headphones: Active noise cancellation ensures clear communication.
- Multifunction printer: Print, scan and copy all in one device.
Which monitor is best for my home office?
Screen size and connectivity options play a key role in your choice. A 24-inch model offers enough space for multiple windows. Models with height adjustment and tilt functions are easier on the neck. In 2021, Stiftung Warentest awarded the Samsung F24T452FQU a ‘good (1.9)’ rating.
Ergonomics: furniture for a healthy workspace
The right desk and chair form the foundation of a healthy home office. A height-adjustable desk allows you to alternate between sitting and standing and can help prevent back pain.
According to DER SPIEGEL’s Kaufradar, a height-adjustable desk is a must-have. The Flexispot desk (160 × 80 cm) is currently available with a 40-euro discount for around 260 euros.
Desk layout: position and lighting
The ideal spot is near a window to ensure there is plenty of natural light. Direct sunlight and glare should be avoided. A desk lamp with daylight simulation supplements dim lighting. A power strip with multiple sockets and USB ports keeps cable management tidy.
Internet and network: Stable connectivity
A reliable Wi-Fi network is essential for working effectively. If the router is located some distance away, a Wi-Fi repeater can help. The AVM Fritz!Repeater 1200 AX can be set up at the touch of a button and is a highly recommended solution.
Wi-Fi repeater: When is one needed?
If the signal in your home office is weak or is disrupted by walls and other devices, a repeater will significantly improve connection quality. For video calls, a stable connection of at least 50 Mbit/s is recommended.
Desk accessories for a tidier workspace
A tidy working environment promotes concentration and productivity. Practical desk accessories include:
- Wooden or metal desk organisers for notebooks and pens
- Post-it Super Sticky Notes for important reminders
- Moleskine Classic notebook (A5, 400 pages) for structured note-taking
- Gel-padded mouse mat for ergonomic wrist support
- External hard drive for regular data backups
Workspace design: tips for setting up your workspace
The ideal workspace should be physically separated from the living area. This creates a clear distinction between work and private life. If space is limited, a discreet, minimalist desk that matches the rest of the décor is recommended.
According to wirtschaftswissen.de, a physical separation helps to mentally distinguish between work and leisure time. Agreeing on quiet times with flatmates helps to prevent disturbances during meetings.
Costs and management: Who pays for what?
As a rule, the employer covers the costs of home office equipment – from furniture and technology to work materials. Tax deductions are subject to specific regulations, which vary depending on the federal state.
You can also find useful information in our article on the 2026 home office allowance. There, you’ll learn which costs are tax-deductible and what the maximum allowance is.
Frequently asked questions
What home office equipment is really necessary?
Essential items include an ergonomic desk chair, a second monitor, a stable Wi-Fi connection and a webcam for video conferences. Noise-cancelling headphones help reduce distractions. A multifunction printer is handy for document processing.
How high should the desk in your home office be?
The ideal height depends on your height. Your forearms should rest comfortably on the desk top without leaning forwards or backwards. Height-adjustable desks offer the most flexible solution.
Can I claim tax relief on home office equipment?
Yes. Employees can claim certain costs either via the monthly flat-rate allowance or by providing evidence of actual expenditure. The home office flat-rate allowance is capped at 1,230 euros per year. You can find further details in our article on the 2026 home office flat-rate allowance.
Which desk chair is ergonomic?
An ergonomic chair has adjustable seat height, armrests and backrest angle. The seat material should be breathable. Models with a crank or sensor mechanism prevent pressure points. The Hattefjäll swivel chair from IKEA was awarded a ‘good (2.5)’ rating by Stiftung Warentest.
Do I need a separate study for my home office?
A separate room is ideal, but not essential. Peace and quiet and minimal distractions are important. If space is limited, a designated area in the living room or bedroom can work. Clear agreements with household members about working hours help to minimise disruptions.
Sources: t‑online · DER SPIEGEL Kaufradar · wirtschaftswissen.de. As at 26 October 2026.
